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How to schedule a committee meeting

A committee meeting only works when the right members can make it.Kitokoto puts a few dates to the members you name, in one poll.Free, no account.

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Before you send the invite

  1. 01

    Check who has to be there

    The chair, the treasurer and enough members for a quorum. Start with the dates that suit them.

  2. 02

    Offer a few dates

    Two or three is enough, with at least a week or two of notice.

  3. 03

    Keep it to the committee

    Name the members who can answer, so the poll stays with the people it's for.

  4. 04

    Decide who sees the answers

    You can keep the answers to yourself and only share the date you pick.

  5. 05

    Send the agenda early

    Put the agenda with the date and the room, so members can come prepared.

  6. 06

    Confirm the numbers

    A day or two before, check you'll have enough members to decide anything.

Find the date with Kitokoto

The Kitokoto form with three evenings for a committee meeting
01

Dates in one poll

Email threads about dates get long and confusing. Put the dates you could do in one poll instead.

A committee poll where members pick their name from a list, and only the chair sees the answers
The same poll on a phone
02

Kept to your committee

A committee poll should only take answers from the committee. Kitokoto keeps it to the names you list.

The chair's view of six members' answers, set so only the chair sees them
03

Only you see the answers

Not every member wants a diary on show to the rest of the committee. Kitokoto shows the answers to you alone, with private notes.

The event page for the committee meeting, with the room and the agenda
04

An up-to-date event page

Details posted in a group chat get buried, and changes get missed. Kitokoto gives your meeting a page with the date, the room and the agenda. When you change a detail, the page changes too.

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Questions

How do you schedule a meeting with a busy committee?
Offer two or three dates in a poll kept to the committee, then pick the one the most members can make.
Can I limit who answers the poll?
Yes. You can keep a poll to the names you list. Kitokoto does not check who someone is.
Can I hide the answers from other members?
Yes. You can be the only one who sees who picked what.
Do members need an account?
No. Kitokoto has no accounts, for you or anyone you invite.

Find a date the whole committee can make.

Free, no account.

Create your first event